Job Description
Reporting to the Director of Physical Plant, the Maintenance Manager will be accountable for the day-to-day operations and management of the Physical Plant Maintenance team at the Baylor School. The Maintenance Manager will be responsible for the planning and upkeep of all facilities equipment and services, effective execution of all campus preventative maintenance and service activities, all campus utilities and development of a highly skilled and engaged workforce.
The Maintenance Manager will possess the financial acumen to manage the budget process as well as overseeing the spending and expense activities of the department. The Manager will be responsible for overseeing the contracts for outside services, project management and auxiliary personnel needs as required.
This position assists with overseeing projects outside of the scope of routine facilities maintenance such as facility renovations, event set ups, systems/utilities modifications and enhancements, capital equipment upgrades and other continuous improvements to the campus facilities. This position is also responsible for inspecting ongoing projects and assisting with the commissioning of new facilities or operations.
Essential Functions of the Job
- Manage the Maintenance staff.
- Ensure efficient use of in-house resources and outside contractors, the identification, development, and coordination of resources including labor, tools, equipment, and supplies needed for work optimization.
- Assist in the development and utilization of the computerized maintenance management system and coordinate facility requests.
- Participate in all budgeting and forecasting activities on behalf of the Physical Plant department.
- Review, develop, and improve both preventative and reactive processes and procedures for the efficient use of staff resources and to control expenditures.
- Oversee the planning and execution of daily activities for technical staff and contractors.
- Direct and collaborate in the day-to-day operations for the department to ensure facilities, mechanical and utility systems, equipment, and other properties are maintained to a reliable standard that is fully functional and in line with department standards.
- Conduct continuous field inspections. Ensures compliance to applicable regulatory and corporate standards.
- Oversee all public utilities by monitoring all usage, planning, and implementing methods to reduce usage and cost, and coordinating all service activities.
- Coordinate with various business teams regarding property improvements, repairs, and maintenance activities of school facilities to include mechanical, electrical, and other specialized systems.
- Manage and expand an effective spare parts program for the department including housing inventory, issuing, and reordering replacement parts.
- Review computerized maintenance management reports to ensure maintenance standards and procedures are followed for the most efficient completion of required operations.
- Lead staff personnel functions such as hiring, orientation, training, disciplinary issues, and evaluations. Provides input on evaluations of select team members.
- Mentor and motivates staff, identifies, and coordinates training programs. Develops, tracks, and assesses job skills for departmental staff, and coordinates craft and technology training.
- Review and approve select departmental expenditures and ensure proper classification of said expenses. Reviews department invoices and approves select invoices.
- Manage various capital projects and summer projects.
- Coordinate facilities improvement activities for all systems related to construction, alteration, and maintenance of assigned facilities.
- Provide a lead role in the development and management of the maintenance department safety program.
- Accountable for the overall results of the team.
- Collaborate cross-functionally to accomplish organizational goals.
- Accountable for the effectiveness of multiple processes, programs, and projects, while seeking efficiencies in process improvements.
- Responsible for the performance improvement and development of direct reports.
- Accountable for effective fiscal management, including effective allocation of payroll, including management of overtime spend for the team.
Physical Demands
- Acceptable level of hearing and vision to perform job duties.
- Frequently required to use arms, hands, and fingers to lift items up to 50 pounds, and drive a golf cart.
- Frequently required to stand and walk, climb, or balance and stoop, kneel, crouch, or reach with hands and arms.
- Frequently required to sit, sometimes for several hours at a time, and use hands and fingers to operate a computer.
Other Duties and Responsibilities
- Performs other duties which are deemed by management to be an important part of the job.
- Ensures the orderliness and cleanliness of the facilities and all equipment areas.
- Assist in the development and management of a more functional department drawing database and record-keeping program of all school facilities and equipment.
- Display strong written and verbal communication skills while working with senior management, field employees, and professional contractors such as design teams and architects. Maintains open lines of communication with all internal and external business relationships.
- Attend seminars and courses for continued professional growth and development.
Qualifications:
Skills/Knowledge/Attributes:
- Experience in facilities operations, supervision, and processes.
- Computer experience with MS Word, Excel, and Project.
- Knowledge of GPS and GIS preferred.
- Technical knowledge in all utility operations to include power, water, sewer, and gas systems.
- Project management expertise on projects of varied size and scope.
- Technical experience in field disciplines to include electrical, carpentry, plumbing, HVAC, mechanical and other building components and systems, repair, and construction.
- Capital equipment specification and installation experience.
- Strong abilities to plan, coordinate and execute.
- Strong time management skills to prioritize multiple tasks and work effectively under the pressure of deadlines.
- Ability to operate all departmental computer systems (CMMS, Building Automation, Windows, etc.).
- Remains familiar with changes in technology, business patterns, laws, and best practices.
- Ability to work and be on call to include nights, weekends, and holidays as required.
Relative Experience/Education:
- 8+ years related work experience (facilities operations, maintenance, construction, etc.).
- 3-5 years in a supervisory position preferred.
- Bachelor’s degree in electrical or mechanical engineering preferred or equivalent years of experience.
Required License(s):
- Possess a valid driver’s license.
About Baylor School
Baylor School is a coeducational day and boarding school, enrolling 1053 students in sixth through twelfth grades.
Baylor School is known for its whole child approach that combines rigorous academics, rich and varied extracurricular and co-curricular offerings, and a healthy and caring program. Central to the school’s culture is a strong sense of community and family within which there is a focus on the individual child. The Baylor Middle School (6-8) community is a thriving and integral part of the Baylor School. of the Baylor School.
Connections working at Baylor School
Job Tags
Holiday work, Full time, For contractors, Work experience placement, Summer work, Night shift,