Job Description

At Civilitude LLC, we are innovators in land development and infrastructure, committed to delivering outstanding technical solutions with efficiency and precision. Our journey began with a dedication to meeting tight deadlines, a principle that remains central to our operations. Over time, we have expanded from focusing on K-12 schools and affordable housing to managing a diverse portfolio of public and private projects, driven by a relentless pursuit of excellence and sustainable growth.

We are a part of the Hexah group of companies, and while this position will primarily be servicing Civilitude, there will be opportunities to work with multiple groups. We seek a qualified individual to assist with accounts receivable in our accounting department. Our team is dynamic, offering numerous opportunities for learning, growth, and advancement as the company expands.

Responsibilities include:

• Perform and maintain the accounts receivable records including, 

• Coordinating with project managers to receive requested data on time. 
• Preparing and sending customer invoices monthly. 
• Tracking and receiving customer payments.
• Sending routine customer balance statements. 
• Reviewing accounts receivable aging and following up on payment collections. 
• Monitor emails received to the accounting department and respond appropriately. 
• Resolve customer and vendor issues.
• Communicate with accounts payable to ensure accurate records. 
• Coordinate with business development to ensure customer billings align with proposals. 
• Serve as a backup for administrative duties, such as opening the mail, answering the telephone, running errands, or purchasing office supplies. 
• Create or modify documents such as reports, letters, spreadsheets, and presentations. 
• Assist with other accounting data entry, analysis or reporting tasks as needed.
• Document and maintain standard operating procedures for assigned duties. 
• Other duties as requested.

Requirements

• Accounting education or 2-5 years of equivalent work experience, or a combination thereof
• Honesty, integrity, dependability. 
• Willing to take ownership of tasks and commit to high quality results. 
• Excellent prioritization, organization, and time management skills. 
• Great attention to detail with an eye for accuracy. 
• Ability to drive results from coworkers with a soft touch. 
• Customer service skills, including professional writing and verbal communication. 
• Ability to multi-task and adapt to changes quickly.
• Experience with Microsoft Office Suite or Google Suite.
• Experience with QuickBooks or similar accounting software is a plus.
• Experience with project invoicing is a plus.

Benefits

We offer a competitive benefits package which includes:

• Health and Wellness Benefits
• Medical, Dental, and Vision Insurance
• Worker's Compensation Insurance
• Disability Insurance
• Health Savings Account
• Work/Life Balance
• Paid time off
• Paid company holidays
• Parental Leave
• Retirement Benefits
• 401k
• Up to a 3% company contribution
• Ongoing Learning
• Professional Development and Learning

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